All works submitted to and published by POMEPS are subject to the following policies for the use of artificial intelligence (AI) tools. POMEPS may withdraw invitations to publish, present, or participate in POMEPS venues if authors do not follow these policies.
Authors bear sole responsibility for the entirety of their work, including usage of AI.
By submitting work for review and publication, authors accept the burden of defending the arguments, verifying factual statements, and corroborating sources of data contained within the work, as well as comporting with standards of ethical conduct. This burden extends to AI usage. Authors are accountable for claims, facts, language, visualizations, citations, and other elements that exist within their submission. POMEPS considers “hallucinated” citations, plagiarized passages, and false statements produced by AI to be the work of the author.
Generative AI cannot be credited as an author or co-author on scholarly work.
POMEPS abides by the established consensus of academic publishers in forbidding AI-related tools and software from being credited as an author of scholarly work. Authorship is an act of responsibility that requires both moral agency and legal personhood, which AI tools lack.
Acceptable AI use varies by purpose and should be transparently declared.
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Text: Authors may not use AI to substantially generate text. Claiming words and ideas from another source as one’s own is plagiarism. Limited revision of text with AI assistance is acceptable, especially for authors writing in a second language.
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Images: Authors may use AI to produce figures and plots when based on data. Images describing statistical associations should be replicable from the data.
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Ideas: AI may serve generally as a source of scholarly inspiration but authors may not use AI to generate new ideas and then present those ideas as their own.
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Data Analysis: Authors may use AI for coding and data analysis. Analyses should be replicable from the data. Authors must protect privacy and human subjects data.
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Translation: Language expertise is important for regional and area studies, and AI translation is often not an acceptable substitute for expert translation. Authors are responsible for the accuracy and adequacy of their translations. Authors should not misrepresent a machine translation as their own. POMEPS generally discourages machine translation of primary sources for research. Machine translation may be beneficial, however, for reducing language-based academic hierarchies and lowering barriers to the global sharing of knowledge.
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Declaration: Include the tools/versions used and a description of use for each task. POMEPS may use AI-detection tools to assess the likelihood of undeclared AI use.
Discussants and reviewers should not use AI without consent.
Peer feedback is a crucial part of many POMEPS activities. POMEPS does not allow discussants, reviewers, and mentors to use AI for providing feedback without consent of the author and disclosure. Authors have a right to expect that their work will not be uploaded to AI tools and platforms without their permission.